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Policy and Procedures

In Connecticut, public school districts use a universal framework to name, categorize, and organize their operating policies. In many cases, the basic tenets of these policies are created and issued by the State of Connecticut. In other cases, the policies are issued from the federal level. Sometimes policies may reflect a combination of state/federal requirements with additional requirements crafted by our Board of Education in Orange.

The official set of formal policies is managed by the our elected Board of Education officials. Changes in policy can only be considered by the Board and enacted by a vote. 

For all other policies, please use the menu to choose another policy or handbook to view.

Policy # Policy Title Last Rev.
0000 Philosophy of the Public Schools 4/15/2013
0050 Code of Ethics 4/15/2013
0100 Mission Statement 4/15/2013
0200 Goals and Objectives 9/16/2016
0210 Goals/Objectives for Student Accomplishment 2003
0220 Goals/Objectives for School Operation 2003
0300 Policies for Orange Public Schools 5/15/1984
0521 Nondiscrimination 4/15/2013
0521.2 Commitment to Religious Neutrality (Prayer in the Schools) 4/15/2013

Policy # Policy Title Last Rev.
1000 Concept and Roles in Community Relations 4/15/2013
1110 Communications with the Public 4/15/2013
1110.1 Parent Involvement 4/15/2013
1110.2 Parent Portal Acceptable Use and Safety Policy 4/15/2013
1111 Use of Education/Government Cablevision Channel (OGAT) 4/15/2013
1112.5 Media Access to Students 4/15/2013
1112.5 Form Media Access to Students - Permission Form  
1112.6 Videotaping of Staff/Students 4/15/2013
1120 Public Participation at Board of Education Meetings 4/15/2013
1140 Distribution of Materials by Students (Use of Students) 4/15/2013
1150 Responsibilities of Board Members and School Personnel 4/15/2013
1170 Recognition of Students, Citizens, Staff Members, and Members of the Board of Education 4/15/2013
1210 Community Organizations 4/15/2013
1212 School Volunteers 4/15/2013
1212 Form Volunteer Information Form and Waiver of Liability  
1220 Citizens' Ad Hoc Advisory Committees 4/15/2013
1250 School Visitors 10/14/2013
1251 Loitering or Causing Disturbance 4/15/2013
1300.1 Community Engagement 4/15/2013
1311.1 Political Activities of School Employees 4/15/2013
1311.2 Political Activities in the Schools 4/15/2013
1312 Public Complaints 4/15/2013
1312 Form Challenged Material Form  
1313 Gifts to School Personnel 4/15/2013
1316 Relations Between Public and School Personnel 4/15/2013
1321 Public Performances by Students 4/15/2013
1322 Student Contests 4/15/2013
1324 Soliciting Funds from and by Students 4/15/2013
1324 Form Fundraising Activity Approval - Gifts, Grants and Bequests Form  
1325 Advertising and Promotion 4/15/2013
1330 Use of School Facilities 4/15/2013
1331 Smoke Free Environment 1/21/2020
1411 Relations with Law Enforcement Agencies 4/15/2013
1412 Fire Department 4/15/2013
1416 Fiscal Authority 4/15/2013
1430 State/Federal Government 4/15/2013
1500 Relations Between Area, State, Regional, and National Associations, and the Schools 4/15/2013
1700 Otherwise Lawful Possession of Firearms on School Property 8/20/2013

 
Policy # Policy Title Last Rev.
2000 Superintendent-Administration Basic Concepts 4/15/2013
2000.1 Board-Superintendent Relationship 4/15/2013
2000.1 Appendix Hiring of Personnel  
2001 Participatory Management 4/15/2013
2100 Administrative Staff Organization 4/15/2013
2111 Equal Employment Opportunity 4/15/2013
2112 Professional Development 4/15/2013
2120 Organization Chart 4/15/2013
2121 Lines of Responsibility 4/15/2013
2130 Job Descriptions 4/15/2013
2131 Superintendent of Schools 4/15/2013
2141 Recruitment and Appointment of Superintendent 4/15/2013
2151 Hiring School Administrators 4/15/2013
2200 Administrative Operations 4/15/2013
2210 Administrative Leeway in Absence of Board Policy 4/15/2013
2221 Administrative Councils and Committees 4/15/2013
2231 Policy and Regulation Systems 4/15/2013
2240 Educational Research in District Schools 4/15/2013
2250 Administrative Monitoring of Product and Process Goals 4/15/2013
2300 Statement of Ethics for Administrators 4/15/2013
2400 Evaluation of the Superintendent 4/15/2013
2400 Appendix A Evaluation Process and Timeline Flowchart  
2400 Appendix C References  
2400 Form Fundraising Activity Approval - Gifts, Grants and Bequests Form  
2500 Administrative Reports 4/15/2013

Policy # Policy Title Last Rev.
3000 Concept and Roles in Business and Non-Instructional Operations 5/13/2013
3010 Goals and Objectives 5/13/2013
3110 Budget Planning 5/13/2013
3111 Fiscal Year 5/13/2013
3120 Budget Development 5/13/2013
3150 Budget Adoption 5/13/2013
3152 Spending Public Funds for Advocacy 5/13/2013
3160 Transfer of Funds Between Categories; Amendments 5/13/2013
3231 Medical Reimbursement for Special Education Students 5/13/2013
3240 Tuition Fees 4/11/2016
3250 Materials/Service Fees, Charges 5/13/2013
3260 Sales and Disposal of Obsolete Books, Equipment, and Supplies 5/13/2013
3260 Form Sales and Disposal of Obsolete Books, Equipment & Supplies Form  
3280 Gifts, Grants, Donations, and Bequests 5/13/2013
3280 Form Gifts, Grants, and Bequests Approval Form  
3290 Grants and Other Revenue 5/13/2013
3292 Investment of Funds 5/13/2013
3313 Relations with Vendors 5/13/2013
3313.1 Local Purchasing 5/13/2013
3320 Purchasing Procedures 5/13/2013
3321 Requesting Goods and Services - Bids and Quotations 5/13/2013
3323 Soliciting Prices/Bidding Requirements 9/17/2018
3324 Ordering Goods and Services - Purchase Orders and Contracts 5/13/2013
3326 Paying for Goods and Services 5/13/2013
3326.1 Payroll Procedures and Authorized Signatures 5/13/2013
3410 System of Accounts 5/13/2013
3432 Financial Records and Reports 5/13/2013
3434 Periodic Audits 5/13/2013
3435 Accounts 5/13/2013
3435 Form Code of Conduct and Ethical Behavior Form  
3440 Inventories 5/13/2013
3450 Money in School Buildings 5/13/2013
3453 Student Activity Funds (21st Century and Cafeteria Funds) 5/13/2013
3510 Operation and Maintenance of Plant 5/13/2013
3511 Compliance with 504 Regulations 5/13/2013
3513.1 Energy Conservation 5/13/2013
3514 Equipment 5/13/2013
3514 Form Use of School Equipment or Property Form  
3515 Facilities Use 5/9/2011
3516 Safety 5/13/2013
3516.3 Accident Prevention and Reporting 5/13/2013
3516.4 Sex Offender Notification 5/13/2013
3516.5 Sexual Offenders on School Property 5/13/2013
3517 Security of Buildings and Grounds 8/19/2013
3520 Data-Based Information Management System 5/13/2013
3520.1 Information Security Breach and Notification 5/13/2013
3520.11 Electronic Information Security 5/13/2013
3520.12 Confidentiality Policy 5/13/2013
3520.13 Student Data Protection and Privacy/Cloud-Based Issues 3/19/2018
3524 Hazardous Materials in Schools 5/13/2013
3524.1 Pesticide Management/Pesticide Application 5/13/2013
3524.2 Green Cleaning Program 5/13/2013
3532 Property Insurance 5/13/2013
3534 Employee/Officer Bonds 5/13/2013
3541 Transportation 5/13/2013
3541.3 Routes and Services 5/13/2013
3541.5 Safety Complaints/Records and Reports 5/13/2013
3541.22 Bus Drivers 5/13/2013
3541.23 Bus Contractor 5/13/2013
3541.32 Special Transportation for School-Related Trips 5/13/2013
3541.43 Transportation Equipment 5/13/2013
3541.44 Privately Owned Vehicles 5/13/2013
3542 School Lunch Service 5/13/2013
3542.1 Food Service - Purposes and Facilities 5/13/2013
3542.22 Food Service Personnel - Code of Conduct 4/23/2018
3542.31 Participation in the National School Lunch Program 5/13/2013
3542.33 Food Sales Other than National School Lunch Program 5/13/2013
3542.34 Nutrition Program 5/13/2013
3542.41 Professional Standards for Food Service Personnel 4/23/2018
3542.42 Finance 5/13/2013
3542.43 Charging Policy 5/21/2018
3543.31 Retention Guidelines 5/13/2013
3543.311 Electronic Communications Use and Retention 5/13/2013

Policy # Policy Title Last Rev.
4000 Series 4000 Series Policies List Under Review
4112.5 Security Check/Fingerprinting 11/18/2019
4112.5 Appendix A Agency Privacy Requirements for Noncriminal Justice Applicants  
4112.5 Appendix B Noncriminal Justice Applicant's Privacy Rights  
4112.5 Appendix C Privacy Act Statement  
4112.5 Appendix D Automated Fingerprint Identification System (AFIS) Agreement  
4112.51 Employment/Reference Checks 3/19/2018
4112.61 Use and Disclosure of Employee Medical Information (HIPAA) 1/12/2015
4118.112 Sexual Harassment 1/22/2019
4118.234 Psychotropic Drug Use 2/10/2015
4131 Professional Learning/Staff Development 5/21/2018

Policy # Policy Title Last Rev.
5000 Series 5000 Series Policies List Under Review
5113 Attendance and Excuses 4/22/2019
5113.2 Truancy 8/15/2016
5114 Suspension and Expulsion / Due Process ( Covered by Policy 5131 ) 6/17/2019
5118.1 Children Who Are Homeless 9/17/2018
5118.1 Form Housing Information Form  
5121 Examination/Grading/Rating 8/17/2015
5125 Student Records; Confidentiality 1/21/2020
5125.11 Health/Medical Records 4/22/2019
5131 Conduct and Discipline 7/20/2020
5131.6 P Alcohol Use, Drugs, and Tobacco (including Performance Enhancing Substances) 9/17/2018
5141.21 Administering Medication 9/19/2016
5141.21 Form 1 Administering Medications Form  
5141.21 Form 2 Individual Student Medication Record Form  
5141.21 Form 3 Medication Error or Incident Report Form  
5141.21 Form 4 Record of Training of Qualified Personnel for Schools in the Administration of Medicines Form  
5141.21 Form 5 Record of Education/Supervision for Authorized Personnel for Schools in Medication Administration Form  
5141.21 Form 6 HIPAA-Compliant Authorization for Exchange of Health & Education Information Form  
5141.21 Form 7 Individualized Health Care Plan Form  
5141.21 Form 8 Report of Epinephrine Administration Form  
5141.231 Psychotropic Drug Use 2/10/2015
5141.25 Students with Special Health Care Needs 6/19/2017
5141.26 R Management Plan and Guidelines For Students With Food Allergies and/or Glycogen Storage Disease 6/19/2017
5141.3 Health Assessments and Immunizations 5/21/2018
5141.4 Reporting of Child Abuse, Neglect and Sexual Assault 1/22/2019
5141.8 Face Masks/Coverings 9/21/2020
5144.1 Physical Restraint/Seclusion/Exclusionary Time Out 1/22/2019
5144.1 Form 1 Model Incident Report for the Emergency Use of Seclusion (as of 3/29/2016)  
5144.1 Form 2 Model Incident Report for the Emergency Use of Restraint (as of 3/29/2016)  
5144.1 Form 3 Model Monitoring Report for Restraint or Seclusion incidents exceeding 15 minutes (as of 3/29/2016)  
5144.4 Physical Exercise and Discipline of Students 11/18/2019
5145 Policy Regarding Section 504 of the Rehabilitation Act of 1973 11/9/2015
5145.4 Americans With Disabilities Act/Section 504 6/17/2019
5145.4 Appendix Americans With Disabilities Act - Appendix  
5145.511 Sexual Abuse Prevention and Education Program 9/19/2016

Policy # Policy Title Last Rev.
6000 Concept and Roles in Instruction 2002
6010 Goals and Objectives 2002
6111 School Calendar 2002
6112 School Day 2002
6112.1 Opening Exercises, Observances, Ceremonies, Programs 2002
6114 Emergencies and Disaster Preparedness 2002
6114.1 Fire Emergency 12/13/2010
6114.6 Inclement Weather 2002
6114.8 Pandemic/Epidemic Emergencies 9/8/2008
6114.8 Appendix A Public Health Instructions During a Pandemic Flu  
6114.8 Appendix B Fact Sheet: Stopping Germs at Home, Work, and School  
6114.8 Form 1 Sample Parent Letter #1: Prevention Letter  
6114.8 Form 2 Sample Parent Letter #2: First Bird Case  
6114.8 Form 3 Sample Parent Letter #3: Initial Pandemic Flu Outbreak  
6114.8 Form 4 Sample Parent Letter #4: Expanded Outbreak  
6114.8 Form 5 Sample Parent Letter #5: School Closure  
6114.8 Form 6 Sample Parent Letter #6: School Re-Opens  
6114.8 Form 7 Tips for Parents on Coping with Pandemic Flu  
6114.8 Form 8 Sample Key Messages for School Officials - An Outbreak  
6115 Ceremonies and Observances 2/11/2008
6121 Nondiscrimination: Instructional Program 2002
6121.1 Comparability of Services - Title I 12/11/1995
6121.2 Equal Educational Opportunity 2002
6130 Organizational Plan 2002
6140 Curriculum 2002
6141 Curriculum Design/Development/Evaluation 10/13/2009
6141.2 Separation of Church and State 2002
6141.31 Bilingual Education 2002
6141.312 Migrant Students 2003
6141.312 Form Programs for Migrant Students - Family Interview Form  
6141.32 Technology and Instruction 2002
6141.321 Telecommunications/Internet - Acceptable Use 3/12/2007
6141.322 Websites/Pages 2002
6141.323 Internet Acceptable Use: Filtering 4/6/2009
6141.325 Use of New Web Tools (Blogging/Podcasting) 4/6/2009
6142 Basic Instructional Program 2003
6142.101 Student Nutrition and Physical Activity (School Wellness Policy) 10/16/2017
6142.2 Reading/Language Arts 2003
6144 Controversial Issues 2003
6145.3 Publications 9/10/2007
6146.1 Grading System 5/9/2000
6146.2 Statewide Proficiency/Mastery Examinations 10/13/2015
6150 Instructional Arrangements 9/9/1985
6151 Class Size 8/21/2017
6151 Appendix A Class Size Appendix A  
6153 Field Trips 9/17/2018
6154 Homework/Make-up Work 3/8/1993
6156 Use of Computers in Instruction 2003
6156.1 Electronic/Mechanical Assistance 9/9/1985
6159 Individualized Education Program/Special Education Program 11/18/2019
6159.1 Released Time 2003
6161 Equipment, Books, and Materials: Provision/Selection 2003
6161.1 Evaluation of Instructional Materials 2003
6161.21 Overdue, Damaged, or Lost Instructional Materials 2003
6161.3 Comparability of Services 11/19/2018
6161.7 Use of Proprietary Software Products 1/1998
6162.3 Testing Program 2003
6162.31 Test Exclusion 2003
6162.4 School Volunteers 2003
6162.51 Surveys of Students (Student Privacy) 11/19/2018
6162.6 Use of Copying Devices 2003
6163 Instructional Resources for Students 9/8/2008
6163.1 Media Center (Library) 9/9/1985
6163.2 Live Animals in the Classroom 10/14/2008
6163.3 District Computers 2003
6163.32 Live Animals in the Classroom / Service Animals in Schools 11/19/2018
6164.11 Drugs, Tobacco, Alcohol 6/18/2018
6164.12 Acquired Immune Deficiency Syndrome (AIDS) 2003
6164.4 Identification of Special Needs and Abilities 2003
6171 Special Education 11/19/2018
6171.1 School Child Study Team Procedures 2003
6171.2 Pre-School Special Education 4/23/2018
6171.3 Planning and Placement Team Procedures 2003
6171.4 Individualized Education Program Procedures 2003
6171.5 Placement Options 2003
6171.6 Independent Educational Evaluation 2003
6171.7 Confidentiality 2003
6172.12 Magnet Schools 4/5/2010
6172.3 Parent Instruction of Children at Home 2003
6172.3 Form Notice of Intent - Instruction of a Student at Home Form  
6172.8 School-wide Pre-Referral Approaches & Interventions 4/5/2010
6173 Homebound/Hospital Instruction 4/23/2018
6174 Summer School 2003
6176 Career/Vocational Education 9/9/1995
6177 Use of Commercially Produced Video Recordings 6/8/1996
6180 Evaluation of Instructional Program 2003

Policy # Policy Title Last Rev.
7100 Planning 5/13/2013
7110 Long Range Planning 5/13/2013
7110 Long Range Planning 5/13/2013
7113.1 Retirement of Facilities 5/13/2013
7114.2 Temporary School Facilities 5/13/2013
7115 Developing Educational Specifications 5/13/2013
7211 Architect Selection 5/13/2013
7221 Site Selection 5/13/2013
7230.1 Energy-Conserving Construction 5/13/2013
7230.2 Indoor Air Quality 5/13/2013
7230.3 Acoustics 5/13/2013
7551 Naming Facilities 5/13/2013

Policy # Policy Title Last Rev.
9000 Role of Board and Members (Powers, Purposes, Duties) 4/15/2013
9010 Limits of Authority 4/15/2013
9012 Legal Responsibilities of Board of Education 4/15/2013
9020 Public Statements 4/15/2013
9020.1 Advocacy 4/15/2013
9030 Commitment to Democratic Principles in Relation to Community, Staff, Students 4/15/2013
9040 Board-Related Responsibilities 4/15/2013
9110 Number of Members, Terms of Office, Oath of Office 2/10/2013
9121 Board of Education Officers 4/15/2013
9125 Attorney 4/15/2013
9130 Committees 1/11/2016
9131 Committee of the Whole 4/15/2013
9132 and 9133 Committees and Advisory Committees 4/15/2013
9140 Board Representatives 4/15/2013
9150 Board Consultants 4/15/2013
9210 Qualifications of Members 4/15/2013
9214 Election of Members 4/15/2013
9221 Filling Vacancies 4/15/2013
9222 Resignation/Removal from Office/Censure 4/15/2013
9230 Orientation of Board Members 4/15/2013
9240 Board Member Professional Development 4/15/2013
9250 Remuneration and Reimbursement 4/15/2013
9260 Board Member Protection 4/15/2013
9270 Conflict of Interest 4/15/2013
9271 Code of Ethics 4/15/2013
9272 Code of Conduct on Data Use 4/15/2013
9300 Methods of Operation 4/15/2013
9311 Policies 4/15/2013
9312 Bylaws 4/15/2013
9313 Formulation, Adoption, Amendment of Administrative Regulations 4/15/2013
9314 Suspension of Policies, Bylaws, and Regulations 4/15/2013
9321 Time, Place, Notification of Meetings 2/8/2016
9322 Public and Executive Sessions 4/15/2013
9323 Agenda Construction/Meeting Materials 4/15/2013
9324 Meeting Conduct & Parliamentary Procedures 4/15/2013
9325 Meeting Conduct 4/15/2013
9325.1 Quorum 4/15/2013
9325.2 Order of Business 4/15/2013
9325.3 Parliamentary Procedure 4/15/2013
9325.4 Vote Recording 4/15/2013
9326 Reporting Board Meeting Accomplishments 4/15/2013
9327 Meetings 4/15/2013
9330 Board/School District Records 4/15/2013
9350 Board of Education Hearings 4/15/2013
9360 School Board Legislative Program 4/15/2013
9400 Monitoring Products and Processes 4/15/2013